UBC Studios Spaces Policies

Room Usage and policies

In order to ensure equitable, safe, and accessible facilities, UBC Studios has a number of policies for those who use these spaces.

The following policies apply to all rooms:

  1. These are not study rooms. Active bookings that are not utilizing the technology in the space will be cancelled.
  2. Before leaving a space, please restore it to a clean and orderly state. This includes putting chairs back, ensuring all devices are plugged in, and returning any equipment to its rightful space.
  3. Vaping, smoking, or any other action affecting air quality is not allowed. Users caught doing so will be made to leave.
  4. Please remove trash and other belongings when finished. Users caught littering will have any access to UBC Studios spaces and services suspended.

 

Policies

Hours

Tips
  • The Digital Design Lab hours are Monday to Friday, from 9 AM to 4 PM. Occasionally the lab may be closed at these times for workshops, classes, or internal meetings.
  • The Digital Design Lab was created specifically for students to do digital media work. In the event of space constraints, students not using the lab for digital media work – and instead using it as a study space, a place to hang out, etc – will be made to leave in favour of those that are.
  • Food and drink is not allowed in the Digital Design Lab. Students breaking this rule will have their access suspended.
  • The Digital Design Lab hours are Monday to Friday, from 9 AM to 4 PM.
  • Occasionally the lab may be closed at these times for workshops, classes, or internal meetings.
  • The Digital Design Lab computers do not save upon logging out. It is highly recommended that you save and back up your work to an external drive instead.
  • Help and consultation are available. Stop by the UBC Studios Okanagan service hub (COM 204) during our regular service hours if you need assistance with software, tips for your edit, or any other questions related to your project.

Policies

Hours

Tips
  • The COM205A sound booth can be booked in one hour increments on Monday to Friday, 9 AM to 4 PM. Occasionally the booth may be closed at these times for workshops, repairs, or training.
  • The sound booth was created specifically for students to do media work or media training. Students not using the lab booth for this work – and instead using it as a study space, a place to hang out, etc – will be made to leave.
  • Food and drink is not allowed in the sound booth. Students breaking this rule will have their access suspended.
  • The COM205A sound booth can be booked in one hour increments on Monday to Friday, 9 AM to 4 PM. Occasionally the booth may be closed at these times for workshops, repairs, or training.
  • The sound booth computer do not save upon logging out. It is highly recommended that you save and back up your work to an external drive or upload it to a cloud drive instead.
  • Help and consultation are available. Stop by the UBC Studios Okanagan service hub (COM 204) during our regular service hours if you need assistance with software, tips for your edit, or any other questions related to your project.

Policies

Hours

Tips
  • The capacity for Studio123 is 1 to  3 people. Please attend appropriately.
  • Studio123 was created specifically for students to do media work. Students not using Studio123 for this work – and instead using it as a study space, a place to hang out, etc – will be made to leave.
  • Food and drink is not allowed in Studio123 Students breaking this rule will have their access suspended.
  • Studio123 is open on the same days as the UBC Okanagan Library: Mondays through Friday from 7 AM to 10 PM, Saturdays and Sundays from 10 AM – 10 PM, and on holidays from 10 AM – 6 PM.
  • Occasionally the booth may be closed at these times for workshops, repairs, or training.
  • The  Studio 123 computer does not save upon logging out. It is highly recommended that you save and back up your work to an external drive or upload it to a cloud drive instead.
  • Help and consultation are available. Stop by the UBC Studios Okanagan service hub (COM 204) during our regular service hours if you need assistance with software, tips for your edit, or any other questions related to your project.

Policies

  • First-time users are encouraged to arrange a room and technology orientation prior to the day of their event.
  • Please be respectful of noise levels with our Library neighbours.
  • Media shown in this space must comply with copyright law and the terms of the UBC Copyright Requirements. For more information please see the UBC Okanagan Library website.
  • The event must be held inside the Sawchuk Family Theatre and can not impede the flow of traffic in the hallways.
  • As the theatre is a public space, if your event contains triggering, graphic, or suggestive content (including topics such as self-harm, sexual abuse, suicide, violence, or war), please indicate this when booking the space as public signage may be required.

Hours

  • Open: 6 AM – 1 AM
  • Bookable hours: 7 AM – 10 PM
  • Occasionally the SFT may be closed or booked off for workshops, repairs, or training.

Tips

  • Media played on the SFT screens looks best at 4k resolution (3840 x 2160 px).

 

UBC Policies

By using these spaces, you are expected to comply with the code of conduct at all times.